TWO WEDDING CEREMONIES IN ONE DAY

Have you and your fiancé been discussing about having two wedding ceremonies but feel that it is just too complicated? Well DON’T FRET about it, following are TOP 10 TIPS that may help you:

1.  You may have to hire your Vendors for additional hours than anticipated – esp. photog / cinematographer 

2.  Take care of your guests because this will be a long day for them– contact me for ideas

3.  Try to take pictures with the extended families from both sides before your first ceremony

4.  Consult your beautician for the day to ensure your hair/makeup schedules does not conflict with the event timings and decide in advance on the two looks that are easy to turn-over

5.  Organize your outfits / jewelry / shoes to the T separated in two different areas of the room

6.  If possible, try to have both ceremonies at same location! Will save you time and money

7. Again the basics but very important: Create 2 Separate Boxes of the items you may require for the two ceremonies and deliver them to the venue in advance! 

8.  Create Ceremony Programs because they can keep your guests informed about the course of events and can also translate any cultural traditions / variations / readings between the two ceremonies.  It is always about the DETAILS! 

9.  When you send out your invitations, list the timings of both ceremonies on the invite as well as have two RSVP cards – this can help guests with infants or other needs, plan their day accordingly

10.  Plan the décor of your ceremonies such that the TURN-AROUND between the ceremonies is under an hour! What if you need to have both ceremonies in same room due to inclement weather?  Spend just as much time on putting together a PLAN B as you would on PLAN A! 

MOST IMPORTANTLY,  If this is too overwhelming, I AM JUST A PHONE CALL AWAY!

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TOP 10 QUESTIONS for WEDDING ROOM BLOCK

 1.  What is the earliest check-in time you can give for our block?

 Hotels  have check-in times of 3pm or 4pm in some cases.

2. Can you guarantee a late checkout at no additional cost?

3.  What will be the cut-off date?

Negotiate this to be no more than 3 weeks prior

4.  Do you provide Complimentary Shuttle Service to/from our Venue?

If the answer is NO, then ask them if they would consider teaming up with a local shuttle service and provide you a room rate that includes this service?  At this point it is more of a convenience factor than price!

5.  Will you provide complimentary rooms if we reserve a block with you

Comp room for groom night before wedding

Comp room for bride night before wedding

Comp room for Bride’s Parents night of wedding

Comp room for Groom’s Parents night of wedding

Honeymoon Suite with early check-in for night of wedding

6.  Can hotel include comp breakfast for the Parents’ and B/G for entire stay?

Some hotels charge for breakfast, hence it is always good to negotiate this in before hand

7.  Is parking complimentary?

If the parking is NOT comp, ask them to COMP it for Parents + Yourselves and try to negotiate better rate for your guests’ over-night parking.  Sometimes the parking is outsourced to another company, so before you sign the room block, find out if they can give you a break in the price!

8.  If the hotel has paid breakfast service, ask them if they can offer a better rate for the group block

9.  Is there an attrition rate? Call us today to learn more about this

10.  Is there a charge for welcome bags?

Sometimes hotel will charge you for welcome bags, because they will place them in guest rooms, instead ask the hotel to hand them out at check-in! This SAVES you money because the fees can be anywhere from $1.00 to $5.00 per room

There are so many variables you should keep in mind before you SIGN the Wedding Room Block! Allow Wedding Planners at Bells N Rings Events to help you navigate through all the complexities of finding the right hotel for your guests! Call us today.

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